Council

CITY OF

UNIONTOWN

Est. 1858

Ph: 620-756-4742

Fax: 620-756-4681

P.O. BOX 51

206 SHERMAN STREET

UNIONTOWN, KANSAS 66779

ELECTED OFFICIALS

Mayor

Larry Jurgensen, term expires December 2025

Council Members

Jess Ervin, President of Council, term expires December 2025

Amber Kelly, term expires

December 2025

Bradley Stewart, term expires December 2027

Danea Esslinger, term expires December 2027

Mary Pemberton, term expires December 2027

CITY COUNCIL MEETINGS ARE HELD ON THE SECOND TUESDAY OF EACH MONTH AT 7:00 PM IN THE COMMUNITY CENTER. COMMUNITY MEMBERS ARE ENCOURAGED TO ATTEND.

MINUTES WILL BE POSTED AFTER APPROVAL BY COUNCIL.

Utility Hearings are held the last Wednesday of each month at 7:00 PM. You MUST call the City Clerk to MAKE AN APPOINTMENT with the Utility Hearing Officers.

2024 MEETING SCHEDULE Utility Hearing Dates

January 8 (MONDAY) January 31

February 13 February 28

March 12 March 27

April 9 April 24

May 14, (7:30 INSTEAD OF 7:00) May 29

June 11 June 26

July 9 July 31

August 13 August 28

September 10 September 25

October 8 October 30 November 12 November 27 December 10 December 26 (THURSDAY)

CITY OF UNIONTOWN

UNIONTOWN, KS 66779

MARCH 25, 2024 SPECIAL COUNCIL MEETING

The Special Council Meeting on March 25, 2024 at Uniontown City Hall, was called to order at 5:30PM by Mayor Jurgensen. Council members present were Jess Ervin (5:31), Danea Esslinger, Amber Kelly, Mary Pemberton, and Bradley Stewart. Also in attendance for all or part of the meeting was City Clerk Sally Johnson.

Motion by Kelly, Second by Esslinger, Approved 4-0 to enter in to executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order discuss offer of position of non-elected personnel, the open meeting to resume at 6:05PM

Johnson in at 5:41, out at 5:42. Open meeting resumed at 6:05.

Motion by Ervin, Second by Kelly, Approved 5-0 to authorize Mayor Jurgensen to hire a City Clerk at $15/hour with benefits as specified in employee policy manual

Moved by Ervin, Second by Kelly, Approved 5-0, to adjourn at 6:08PM

CITY OF UNIONTOWN

UNIONTOWN, KS 66779

MARCH 19, 2024 SPECIAL COUNCIL MEETING

The Special Council Meeting on March 19, 2024 at Uniontown City Hall, was called to order at 5:15PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Amber Kelly, Mary Pemberton, and Bradley Stewart. Also in attendance for all or part of the meeting was Ashley Endicott, Brooke Gilfert, and City Clerk Sally Johnson.

Motion by Ervin, Second by Kelly, Approved 5-0 to enter in to executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to interview applicants for non-elected personnel, the open meeting to resume at 6:45PM

Mary Pemberton out at 5:30. Ashley Endicott in at 5:30, out at 5:57. Mary Pemberton in at 5:57. Brooke Gilfert in at 6:00, out at 6:19. Open meeting resumed at 6:45.

Motion by Ervin, Second by Kelly, Approved 5-0 to extend executive session pursuant to non-elected personnel exception, KSA 4319(b)(1) in order to discuss job duties, benefits and employee handbook of non-elected personnel, the open meeting to resume at 7:15PM

Sally Johnson in at 7:10, out at 7:15. Open meeting resumed at 7:15.

Johnson in at 7:45, out at 7:56. Open meeting resumed at 8:05.

Motion by Ervin, Second by Kelly, Approved 5-0 to schedule a special meeting on March 25, 2024, 5:30PM for the purpose of entering into executive session to discuss offer for position of non-elected personnel

Moved by Ervin, Second by Kelly, Approved 5-0, to adjourn at 8:06PM

CITY OF UNIONTOWN

UNIONTOWN, KS 66779

MARCH 12, 2024 REGULAR COUNCIL MEETING

Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Amber Kelly, Mary Pemberton, and Bradley Stewart. Also in attendance for all or part of the meeting were Doug Coyan, City Treasurer Charlene Bolinger, City Superintendent Bobby Rich and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS

Pond Project, Don George, KDWPT – Mr George was unable to attend. Since the project is complete, he will get with Clerk Johnson soon to finish up paperwork and take for submission. He will present a “big check” when paperwork is approved.

CITIZENS REQUEST

Dave Wehry sent an email, due to being unable to attend, regarding under-age, unlicensed drivers of golf carts on city streets. After discussion, Clerk Johnson will send a reply as directed.

FINANCIAL REPORT

Treasurer Bolinger presented the February 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $293,383.58, Receipts $44,634.56, Transfers Out $12,776.00, Expenditures $56,818.78, Checking Account Closing Balance $268,423.36. Bank Statement Balance $278,443.08, including Checking Account Interest of $57.98, Outstanding Deposits $0, Outstanding Checks $10,019.72, Reconciled Balance $268,423.36. Water Utilities Certificates of Deposit $37,222.22, Sewer Utilities Certificate of Deposit $21,264.85, Gas Utilities Certificates of Deposit $39,006.17, Total All Funds, including Certificates of Deposit $365,916.60. Year-to-Date Interest in Checking Acct is $112.54, and Utility CDs $394.40 for a Total Year-to-Date Interest of $506.94. Also included the status of the Projects Checking Account for the month of February 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. February Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, to Capital Improvement-Street $250.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00, to Capital Improvement-Streets $750.00; from Gas Utility Fund to Capital Improvement-Streets $6,250.00, and from General Fund to Capital Improvement-Streets $2,500.00 for Total Transfers of $12,776.00. Net Loss for the month of February $24,960.22, Year-to-Date Net Income $32,944.16. Budget vs Actual Water Fund YTD Revenue $15,896.7 (12.9%), Expenditures $18,850.79 (11.6%); Sewer Fund YTD Revenue $5,621.56 (15.2%), Expenditures $4,883.71 (11.6%); Gas Fund YTD Revenue $37,211.40 (25.4%), Expenditures $26,734.81 (15.1%); General Fund YTD Revenue $53,528.28 (32.6%), Expenditures $19,242.89 (9.5%); and Special Highway YTD Revenue $1,987.58 (27.4%), Expenditures $0 (0%). The March 2024 payables to date in the amount of $39,826.45 were presented. The invoices from C2, KMGA, Homestead Tech, Phillips 66, and Ag Engineering have not been received at meeting time.

Clerk Johnson gave Council copies of comparable reports from the new software.

CONSENT AGENDA

Motion by Ervin, Second by Esslinger, Approved 5-0, to approve Consent Agenda as amended:

•Minutes of February 13, 2024 Regular Council Meeting and February 27, 2024 Special Council Meeting

•Treasurer’s Report, Monthly Transaction Report & Accounts Payables

Motion by Ervin, Second by Kelly, Approved 5-0 to enter in to executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss job duties and review applications of non-elected personnel, the open meeting to resume at 8:00PM

Doug Coyan called in at 7:16, out at 7:35. Open meeting resumed at 8:00PM.

Motion by Kelly, Second by Esslinger, Approved 5-0 to call a Special Meeting to enter into executive session to interview City Clerk applicants on March 29, 2024 at 5:15PM.

DEPARTMENT REPORTS

City Superintendent Rich reported that the water valve has been replaced and is working. He also reported that KCC inspected the gas system on February 27 and no deficiencies were noted.

Codes Enforcement Officer Doug Coyan will is back. He will work spring through fall.

Clerk Johnson presented the Contract for Auditing Services from Diehl, Banwart, Bolton at a cost not to exceed $5,990.

Motion by Ervin, Second by Esslinger, Approved 5-0 to accept Contract for Auditing Services from Diehl, Banwat, Bolton

COUNCIL REPORT

Councilman Ervin – nothing

Councilwoman Esslinger – nothing

Councilwoman Kelly – nothing

Councilwoman Pemberton – has been asked when the public restrooms will be reopened. April 1 was decided on.

Councilman Stewart – asked for a follow-up on the sewer issue at 100 Second St. Owners have not contacted City about their plan to remedy.

Mayor Jurgensen – need to schedule spring clean-up and citywide yard sale. Citywide yard sales will be April 20 and spring clean-up will be April 29-May 2 with three dumpsters that will be removed as filled.

OLD BUSINESS

Pickleball Court Placemaking Project – concrete work completed. Someone did initial the wet concrete. Someone has volunteered to seed when ground leveled. It was suggested to also paint hopscotch and/or four square games also. A portable net, paddles and balls have been donated. Once court is painted it was suggested to host a Grand Opening.

Warehouse project - Mayor Jurgensen received a verbal quote to break up concrete scale and fill with concrete and millings, then top with 6” of packed rock. A written quote was received by Clerk Johnson. Mayor Jurgensen will ask for a written quote instead of verbal quote and we will request at least one more quote from recommended vendors.

It was suggested that we look into the process to sell the weed barn and use the proceeds to offset the cost of refurbishing the warehouse. Clerk Johnson will contact attorney about the process to sell the property.

NEW BUSINESS

None

Moved by Ervin, Second by Kelly, Approved 5-0, to adjourn at 9:19PM

CITY OF UNIONTOWN

UNIONTOWN, KS 66779

FEBRUARY 27, 2024 SPECIAL COUNCIL MEETING

The Special Council Meeting on February 27, 2024 at Uniontown City Hall, was called to order at 6:30PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Amber Kelly, Mary Pemberton, and Bradley Stewart. Also in attendance for all or part of the meeting was City Clerk Sally Johnson.

Motion by Ervin, Second by Stewart, Approved 5-0 to enter in to executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss job duties, benefits, and employee handbook of non-elected personnel, the open meeting to resume at 7:00PM

Clerk Johnson included in session, open meeting resumed at 7:00.

Johnson still included in session. Open meeting resumed at 7:35PM.

Motion by Pemberton, Second by Esslinger, Approved 5-0 to have Clerk Johnson post City Clerk position with appropriate publications and organizations

Motion by Ervin, Second by Esslinger, Approved 5-0 to amend Section 2.9.0 with the statement that full-time employees hired on or after March 1, 2024 will not be eligible for this benefit and add Section 2.11.0 Health Insurance Benefit effective for all new full-time hires on or after March 1, 2024

Moved by Ervin, Second by Kelly, Approved 5-0, to adjourn at 7:36PM

CITY OF UNIONTOWN

UNIONTOWN, KS 66779

FEBRUARY 13, 2024 REGULAR COUNCIL MEETING

The Regular Council Meeting on February 13, 2024 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Mary Pemberton, and Bradley Stewart. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger, City Superintendent Bobby Rich and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS

CITIZENS REQUEST

Clerk Johnson reported that Shane Kober requested speed bumps in front of his residence. After discussion, Council does not wish to put speed bumps on Sherman Street. Clerk was asked to advise him to followup with the Sheriff’s department for information on how to proceed.

FINANCIAL REPORT

Treasurer Bolinger presented the January 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $235,479.20, Receipts $85,918.56, Transfers Out $3,026.00, Expenditures $24,988.18, Checking Account Closing Balance $293,383.58. Bank Statement Balance $293,816.11, including Checking Account Interest of $54.56, Outstanding Deposits $0, Outstanding Checks $432.53, Reconciled Balance $293,383.58. Water Utilities Certificates of Deposit $37,083.20, Sewer Utilities Certificate of Deposit $21,153.58, Gas Utilities Certificates of Deposit $38,862.06, Total All Funds, including Certificates of Deposit $390,482.42. Year-to-Date Interest in Checking Acct is $54.56, and Utility CDs $0 for a Total Year-to-Date Interest of $54.56. Also included the status of the Projects Checking Account for the month of January 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. January Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00 for Total Transfers of $3,026.00. Net Income for the month of January $57,904.38, Year-to-Date Net Income $57,904.38. Budget vs Actual Water Fund YTD Revenue $8,044.20 (6.5%), Expenditures $6,943.58 (4.3%); Sewer Fund YTD Revenue $2,715.90 (7.3%), Expenditures $2,136.25 (5.1%); Gas Fund YTD Revenue $17,162.10 (11.7%), Expenditures $10,531.03 (5.9%); General Fund YTD Revenue $52,382.78 (31.9%), Expenditures $8,403.32 (4.2%); and Special Highway YTD Revenue $1,987.58 (27.4%), Expenditures $0 (0%). The February 2024 payables to date in the amount of $36,872.84 were presented.

Clerk Johnson explained the new report for current payables and the difference between the two presented. She asked the council which report they preferred – Claims Report by Department, by Fund was chosen.

CONSENT AGENDA

Motion by Esslinger, Second by Ervin, Approved 4-0, to approve Consent Agenda as amended:

•Minutes of January 8, 2023 Regular Council Meeting

•Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS

City Superintendent Rich had nothing to report.

Clerk Johnson reported several notifications of insurance renewal conditional provisions from EMC.

Website hosting price increase of $2.50/month.

Municipal Court Clerks conference is March 1, in Wichita. She will not attend this year.

CCMFOA Conference is March 20-22, in Manhattan. She will not attend this year.

CDL storm siren maintenance agreement should renew in March. She will have a new agreement for action at next meeting.

gWorks was used for accounts payable this month and end of month procedures will be done on gWorks. She has a training on Thursday for bank reconciliation, deposits, and reports. She will then get all deposits for the month entered, process penalties, and mail delinquent notices.

Bourbon County Job Fair is February 22. She asked is they wanted a booth to try to recruit a clerk and maintenance worker. Not at this time.

She did order a 2024 labor law poster.

COUNCIL REPORT

Councilman Ervin – wished to recognize Clerk Johnson and thank her for all her work in the software conversion.

Councilwoman Esslinger – nothing

Councilwoman Kelly – absent

Councilwoman Pemberton – nothing

Councilman Stewart – nothing

Mayor Jurgensen – the school contacted the City to see if they could stage rock on the right of way for the walking trail project. The rock is being hauled by the county. He told them yes. Superintendent Rich stated that there is a gas main just south of the sidewalk by the medical clinic. Mayor Jurgensen also asked Rich to get fescue and seed the ditches that were worked on Third St.

OLD BUSINESS

Rabies Clinic – tentatively scheduled for March 23, 1:30-3:00PM.

Mayor Jurgensen asked if the Council wanted to reskin the warehouse and put in the ramp and rollup doors to use as public works building. We will need to determine specs and request bids for the metal siding/roof, the ramp and rollup doors, and the installation.

NEW BUSINESS

Motion by Ervin, Second by Stewart, Approved 4-0 to enter in to executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss job duties and benefits of non-elected personnel, the open meeting to resume at 8:47PM

Clerk Johnson called in at 8:22, open meeting resumed at 8:47.

Motion by Ervin, Second by Stewart, Approved 4-0 to call a special meeting on February 27, 2024, 6:30PM for the purpose of executive session pursuant to non-elected personnel exception, KSA 4319(b)(1) to discuss job duties, benefits and employee handbook of non-elected personnel.

Moved by Ervin, Second by Kelly, Approved 4-0, to adjourn at 8:48PM

CITY OF UNIONTOWN

UNIONTOWN, KS 66779

JANUARY 8, 2024 REGULAR COUNCIL MEETING

The Regular Council Meeting on January 8, 2024 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Amber Kelly, Mary Pemberton, and Bradley Stewart. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger, City Superintendent Bobby Rich and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS

Oath of Office was administered to newly elected councilmembers by Clerk Johnson.

CITIZENS REQUEST

None

FINANCIAL REPORT

Treasurer Bolinger present the December 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $243,781.59, Receipts $73,292.55, Transfers Out $19,054.68, Expenditures $62,540.26, Checking Account Closing Balance $235,479.20. Bank Statement Balance $244,368.14, including Checking Account Interest of $53.92, Outstanding Deposits $0, Outstanding Checks $8,888.94, Reconciled Balance $235,479.20. Water Utilities Certificates of Deposit $37,083.20, Sewer Utilities Certificate of Deposit $21,153.58, Gas Utilities Certificates of Deposit $38,862.06, Total All Funds, including Certificates of Deposit $332,578.04. Year-to-Date Interest in Checking Acct is $923.79, and Utility CDs $1,091.36 for a Total Year-to-Date Interest of $2,015.15. Also included the status of the Projects Checking Account for the month of December 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. December Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00 to General Fund $2,000, to Capital Improvement-Not Specified $1,000; from Water Utility Fund to GO Water Bond & Interest $1,624.00, to General Fund $3,000, to Capital Improvement-Not Specified $1,000, to Security Meter Deposit $9.56; from Gas Utility Fund to General Fund $3,000, to Capital Improvement-Not Specified $3,000, to Security meter Deposit $19.12; from General Fund to Capital Improvement-Not Specified $3,000 for Total Transfers of $19,054.68. Net Loss for the month of December $8,302.39, Year-to-Date Net Loss $108,072.77. Budget vs Actual Water Fund YTD Revenue $124,626.63 (102.0%), Expenditures $119,097.15 (74.3%); Sewer Fund YTD Revenue $36,864.03 (100%), Expenditures $34,036.23 (82.7%); Gas Fund YTD Revenue $137,399.07 (87.7%), Expenditures $163,108.78 (72.5%); General Fund YTD Revenue $207,072.57 (138.3%), Expenditures $156,498.76 (84.5%); and Special Highway YTD Revenue $8,152.71 (109.3%), Expenditures $9,525.56 (75.6%). The January 2024 estimated payables to date in the amount of $28,498.47 were presented.

CONSENT AGENDA

Motion by Ervin, Second by Kelly, Approved 5-0, to approve Consent Agenda as amended:

•Minutes of December 12, 2023 Regular Council Meeting

•Treasurer’s Report, Monthly Transaction Report & Accounts Payables

•Destruction of records for 2013 and prior

•Resolution 2024-0108-1 – 2024 GAAP Waiver

DEPARTMENT REPORTS

City Superintendent Rich requested to shut off water and close public restroom for the winter. After water is shut off, the doors will be locked and signs will be placed on the doors.

He gave an update on the sewer issue at 100 Second St – the issue in on the property owners side of the sewer service. It is recommended that when new line is tapped into main it includes a trace wire (all utilities).

The sewer main in the alley between Hill St and Clay St was backing up. A screen was used when cleaned out to see what was blocking the flow. Screen was full of feminine hygiene products. A request to not flush certain items was put in the January newsletter.

The quote from CAS Constructors, LLC for labor to replace the butterfly water valve at the master meter is $4,720. Valve, actuator, and solenoid have been ordered and still several weeks from delivery.

Motion by Ervin, Second by Esslinger, Approved 5-0 to accept quote in the amount of $4,720 from CAS Constructors, LLC to remove existing butterfly valve and replace with new actuated butterfly valve

Mayor Jurgensen asked for a followup on the standing water in the drainage ditch from midway between Third St and Second St to the railroad right-of-way box culvert. Source of water is still undetermined.

Mayor Jurgensen reported that he spoke to owner of 201 Second St about the fallen fence and yard. Tenants have picked up and stacked fallen fence and cleaned up yard. It was also reported that improvements at 404 Washington are continuing.

Clerk Johnson reported the Kansas Health and Environment Labs schedule of fees are projected to increase 35% effective May, 2024.

She gave an update on the finance and utility billing software implementation.

Johnson received information regarding National Flood Insurance Plan training. As Uniontown has not significant flood risk, she will not attend but will pass on information to her replacement.

Also received a notice regarding Information Technology/Operational Technology Essentials Workshop. Council did not feel anyone should attend, but Superintendent Rich could attend if he wanted to.

She received notice of a rate increase from C2 today that will be effective with the January reading. Service fee will increase from $20 to $25/month, usage rate will increase $.23/1000 gallons, a 5.22% overall increase. Johnson presented options for city customer rate increase to be effective with the January readings to reflect the increase from C2.

Motion by Ervin, Second by Kelly, Approved 5-0 to approve Ordinance No. 204 repealing Ordinance No. 195, relating to water rates and amending any previous ordinances for resolutions setting forth water rates for the City of Uniontown, Kansas with inside city limits minimum charge of $27.16 for the first 1,000 gallons or part thereof and $12.74/1,000 gallons over the first 1,000; for customers outside city limits minimum charge of $28.40 for the first 1,000 gallons or part thereof and $13.31/1,000 gallons over the first 1,000 to take effect on the January 26, 2024 billing

COUNCIL REPORT

Councilman Ervin – nothing

Councilwoman Esslinger – nothing

Councilwoman Kelly – nothing

Councilwoman Pemberton – nothing

Councilman Stewart – nothing

Mayor Jurgensen – severe weather is forecasted for the weekend. A member update had not been received from KMGA as of meeting, Clerk Johnson will reach out for an update. He also reminded council that dog/cat registrations period is now until March 31. It was asked if we would host a rabies clinic again this year. Clerk Johnson with reach out to Dr Holeman for a late March date.

OLD BUSINESS

Placemaking project – Grant check has been received and work will begin when weather permits.

Pond Project – contractor is still waiting on county for rock.

NEW BUSINESS

Water Meter Replacement Plan – after discussion, we will start with a few this year and budget in the following years for more to have on hand and replace when needed. Superintendent Rich stated he would need help to remove/replace some of the meters as some of the meters are pretty deep in the well.

Clerk Johnson asked when and where to advertise for the City Clerk position. Mayor Jurgensen asked her to send the clerk’s job description to the council in next month’s packet and put a non-elected personnel executive session for on the agenda to discuss duties and benefits.

Moved by Ervin, Second by Kelly, Approved 5-0, to adjourn at 8:33PM